Sessions At-A-Glance

Advanced Find  (View Presentation / Handout)

This session will provide an overview of the many features available in generating your own lists of information. We will look at criteria development, selecting what data is returned, and deciding “What do I do with it now?”

Presenter(s): Eric Kirch (CBORD)
Day/time: Saturday, 10/13/2007 — 8:00 AM–9:00 AM
Room: St. Andrews B  (View map)

Assignment Issues (Roundtable)  (View Presentation / Handout)

On our campuses, admission and on-campus occupancy numbers are continuing to go up for some and down for others. How are colleges and universities handling these changes? What is being done with assignments to make more room or accommodate the extra room? This session will explore, in an interactive format, the many trends and issues that assignments staff are facing now and are projected to face in the near future.

Presenter(s): Susan Teggatz (U. IL, Chicago) & Scott Gluntz (SIUE)
Day/time: Saturday, 10/13/2007 — 8:00 AM–9:00 AM
Room: St. Andrews A  (View map)

Automated Placements

This session will discuss the use of Automated Placements in the CS Housing system. We will look at the many options that are available, so bring your answers to all my questions and we will have a fun time playing with Automated Placements.

Presenter(s): John French (University of Tennessee)
Day/time: Friday, 10/12/2007 — 4:30 PM–5:30 PM
Room: St. Andrews A  (View map)

Automatic Assignments Odyssey HMS  (View Presentation / Handout)

This session will provide an overview of criteria design, grouping of students, and reading the results of an Automatic Assignment run.

Presenter(s): Eric Kirch (CBORD) & Sarah Hardy (SFASU)
Day/time: Friday, 10/12/2007 — 4:30 PM–5:30 PM
Room: St. Andrews B  (View map)

Contact Management  (View Presentation / Handout)

Contact Management allows clients to generate and track all contacts with students. Contact Management generates and tracks letters for various events (assignments, applications, room changes waiting lists, etc.); generates and tracks emails, text messages, phone calls, and other types of contact; and provides a consolidated view of a given staff member’s “work to do” in relation to contact management (e.g. the assignment coordinator has a view that shows assignment-related contact events and students). This session will offer a detailed look at the new Contact Management module.

Presenter(s): Tom Goodman (CBORD)
Day/time: Saturday, 10/13/2007 — 11:45 AM–12:45 PM
Room: St. Andrews B  (View map)

CS Housing-Best Practices

Join us in this entertaining and interactive session for tips, tricks, and ideas that will help you when you are called to “reinvent your own wheel.” Learn from those who have already “been there, done that.” This session is designed for all levels of expertise.

Presenter(s): Joyce Casertino (Skidmore) & Jesse McCauley (Pepperdine)
Day/time: Thursday, 10/11/2007 — 2:45 PM–3:45 PM
Room: St. Andrews A  (View map)

CS Housing-Crystal Reports  (View Presentation / Handout)

Creating basic reports in CS Housing.

Presenter(s): Joyce Casertino (Skidmore)
Day/time: Friday, 10/12/2007 — 9:15 AM–10:45 AM
Room: St. Andrews A  (View map)

Housing Caucus

Presenter(s): N/A
Day/time: Friday, 10/12/2007 — 2:00 PM–3:00 PM
Room: St. Andrews B  (View map)

Housing Roadmap & What's New in Housing  (View Presentation / Handout)

Come and see what’s new in housing! This session will review the latest features in Odyssey HMS v3.6/4.0 and will provide a roadmap for the future of the housing products. There will be time for questions/answers.

Presenter(s): Phil Parrish & Nancy Oshiro (CBORD)
Day/time: Friday, 10/12/2007 — 9:15 AM–10:45 AM
Room: St. Andrews A&B  (View map)

How to Manage Room Inventory  (View Presentation / Handout)

With a 6000 bed operation, we needed a way to better track our investment in furniture and appliances within our housing system. The University of Dayton has a policy that anything under $5000 would not be tagged by Property Management. With the amount set this high, we were unable to continue tracking furnishings for our student housing. CS Housing has provided us with a method to do so.

This presentation will provide you with information on how to go about starting and implementing a bar-coding process that will provide you with access to management tools in purchasing new furniture and discovering exactly how long some items last in student housing. CS Housing enables you to track purchase price, vendor, installation date, purchase date, condition and other items associated with your inventory.

Presenter(s): Robin Schuleski (Dayton)
Day/time: Thursday, 10/11/2007 — 4:00 PM–5:00 PM
Room: St. Andrews A  (View map)

Judicial Process at Indiana State  (View Presentation / Handout)

This session will focus on how Indiana State University uses the Odyssey HMS Judicial module to process conduct cases both within the campus residential facilities and for the campus at large, through the Office of Student Judicial Programs. Learn how Odyssey HMS with the Judicial module helps Indiana State track student conduct throughout the system to create a complete conduct picture for an individual and for the entire campus.

Presenter(s): Pam Dwenger (Indiana St.)
Day/time: Saturday, 10/13/2007 — 10:30 AM–11:30 AM
Room: St. Andrews B  (View map)

Jumping Around the "House" with Toad  (View Presentation / Handout)

Quick and dirty ways to query your housing database, check on your users, maintain user accounts — and a great way to check the performance of your CS Housing database.

Presenter(s): John French (UTK) & JoAnne Moore (UVM)
Day/time: Saturday, 10/13/2007 — 10:30 AM–11:30 AM
Room: St. Andrews A  (View map)

Moving to Online  (View Presentation / Handout)

Have you considered moving some of your paper-based housing processes online? Looking for better ways to effectively reach your students, save time and money, and be more productive and efficient? This session will offer two different institutions’ perspectives on using Odyssey HMS to move some traditional paper processes online.

Presenter(s): Scott Gluntz (SIUE) & Sarah Hardy (SFASU)
Day/time: Thursday, 10/11/2007 — 4:00 PM–5:00 PM
Room: St. Andrews B  (View map)

Odyssey HMS & CS Access Link  (View Presentation / Handout)

Presenter(s): Garland Lewis (K-State)
Day/time: Friday, 10/12/2007 — 8:00 AM–9:00 AM
Room: St. Andrews B  (View map)

Odyssey HMS Crystal Reports  (View Presentation / Handout)

This session will provide a look into some of the advanced functions in Crystal Reports, such as the command files to built SQL queries, as well as methods for comparing multiple dates with unlimited attributes, then adding them back into Odyssey.  This session is designed for those who are not getting enough out of the packaged reports.

Presenter(s): Blaise Masse (UNH)
Day/time: Friday, 10/12/2007 — 9:15 AM–10:45 AM
Room: St. Andrews B  (View map)

Odyssey HMS Financial Transactions  (View Presentation / Handout)

This session will provide an overview of the day-to-day operations involving financial data for your students. We will look at both manual and batch processing, charge schedules, pro-ration, and the scheduling of tasks.

Presenter(s): Eric Kirch (CBORD)
Day/time: Thursday, 10/11/2007 — 2:45 PM–3:45 PM
Room: St. Andrews B  (View map)

Online with Odyssey HMS Web Module

Interested in spending less time processing housing applications? Want increased integrity and accuracy around Judicial incident reporting? Come see how our vision for delivering services online and how Odyssey’s integration is helping us get there!

Presenter(s): Eric Den Braber (CU-Boulder)
Day/time: Thursday, 10/11/2007 — 10:45 AM–11:45 AM
Room: St. Andrews B  (View map)

Room Surveying & Recording Work Requests on Handhelds  (View Presentation / Handout)

CS Housing provides the capability to record room surveys within the program. This enables you to track permanent damage and to provide students with an up-to-date listing of the condition of furnishings in the room. To be able to use the software, you first need to record your inventory in each room. Then you can generate surveys for your students to complete.

This presentation will provide you with information on how the University of Dayton tackled this issue and how we have implemented it to this point. We are using handheld units to collect information and maintain current data. The beginning implementation of an actual room survey, will be at check-out of the 2007-08 academic year.

Presenter(s): Robin Schuleski (Dayton)
Day/time: Friday, 10/12/2007 — 3:15 PM–4:15 PM
Room: St. Andrews B  (View map)

Server & Workstation Security  (View Presentation / Handout)

How secure are the computers that run your CS product? Would your systems pass an internal security audit? This session will highlight the free, built-in, and easy to change security settings that are commonly overlooked by an overworked IT staff. Free security tools and free security guides will also be covered. All CBORD product camps, including CS Housing and CS Gold, can benefit from this session, especially if you “inherited” your servers and desktop computers from a change in staffing or another department.

Presenter(s): Thomas Ploskon (Rutgers)
Day/time: Friday, 10/12/2007 — 8:00 AM–9:00 AM
Room: St. Andrews A  (View map)

Work Order System for Housing Administrators  (View Presentation / Handout)

Have you ever wondered how much easier work would be if you could record work orders and track them without having to rely on the Facilities Management Department? Have you ever wondered if there was an easy way to bill students for individual and community damages using a work order system?

This presentation will provide you with information on how the University of Dayton implemented and are utilizing the work order system in CS Housing to do these very things. We are able to track work orders and keep Facilities Management on track. We are able to take these same work orders and run reports that show how much money is being spent on a particular building, wing, floor or room. We are able to also use the work order system to bill students for damages to their room or bill community damage to a floor, wing or building.

Presenter(s): Robin Schuleski (Dayton)
Day/time: Thursday, 10/11/2007 — 9:30 AM–10:30 AM
Room: St. Andrews B  (View map)