UGC 2010 - Justification Toolkit
CBORD now offers you, in one easy location, all the materials you need to gain funding for your attendance at our annual User Group Conference (UGC). With expert advice on how to have a successful and cost-effective conference experience, pre-conference justification documents, and post-conference reporting templates, your manager or supervisor is sure to appreciate the investment made in your training and your company's success.
Communicating the Value of CBORD’s User Group Conference
Communicating the Cost Savings and Justification
- Justification Worksheet
- Letter to Your Manager
- Understanding Your Conference Expenses
- Cost-Saving Tips
Post-Conference Reporting
How to Justify Attending a Conference
CBORD’s action-packed User Group Conference will be the most cost-effective professional-development opportunity you have all year! Following are suggestions for how to justify your UGC attendance:
- Offer to prepare and deliver a short presentation and Q&A session to your colleagues when you return to share what you learned. Other can benefit from your attendance too!
- Share the conference materials, PowerPoint presentations, and handouts with your colleagues. As an attendee, you have unlimited access to materials posted on our conference website, including the downloadable PowerPoint presentations.
- Explain what you plan to get out of attending and how that will benefit your work, organization, and customers.
- Be ready with a plan that shows who at your organization will cover for you while you are attending the conference.
- Offer to share a room with another conference attendee to reduce hotel expenses.
- Compare the cost of attending with another educational course, conference or on-site training.
What Is UGC?
CBORD's User Group Conference is a purposeful and strategic program for increasing product knowledge and getting hands-on experience with CBORD systems. Our 2010 conference focus is on education through certification and training. As an attendee, you will gain ideas and knowledge to increase revenues, lower costs, enhance safety and security at your organization, and improve customer satisfaction.
Why You Should Attend
Get the most out of your CBORD investment:
- Comprehensive educational sessions and systems training.
- One-on-one access to CBORD experts.
- New products to see and new cost-saving technologies to investigate.
- Knowledge sharing.
- Continuing education credits.
You will come away from the conference equipped with the tools to directly impact your organization in a positive way. Attend UGC 2010 and become more productive, knowledgeable, and invigorated to work with your CBORD systems.
Justification Worksheet
Need more help justifying your conference attendance? Download this helpful Justification Worksheet to organize a list of professional and organizational objectives that you would like to address.
Letter to Your Manager
Download a helpful letter template that you can send to your manager to request permission to attend the 2010 CBORD User Group Conference.
Understanding Your Conference Expenses
Conference expenses are affected by a number of factors. Use the following Expenses Worksheet to calculate the estimated cost of attending UGC 2010. Understanding the breakdown of the conference expenses will aid you in justifying your attendance.
UGC 2010 Expenses Worksheet
| Expense | Guideline | Cost |
| Conference Registration | Early Bird three-night full conference package | $ 1,600.00 |
| Certification and Training Sessions | $ FREE | |
| Conference Materials | $ FREE | |
| Flight |
Use an online travel service to get a quick estimate | $ |
| Lodging |
Included in full conference packages (three- or four-night stay) | $ FREE |
| Transportation: Airport to Hotel | If flying: Taxi? Car rental? | $ |
| Transportation: Hotel to Airport | If flying: Taxi? Car rental? | $ |
| Mileage Reimbursement | $ | |
| Parking Reimbursement | At airport for flight departure, or at hotel where conference is located | $ |
| Food | Meals included in full conference packages—breakfast, lunch, dinner, and breaks | $ FREE |
| Subtotal | $ | |
| Total number of employees attending | ||
| Subtotal × total number of employees attending = total | $ | |
| Group discount for the second individual and each person thereafter registered from the same organization. $100.00 discount each for the second, third, etc., registered attendees. | $ - | |
| TOTAL | $ | |
Cost-Saving Tips:
- Be an early bird.
Register on or before 7/15/10 and take advantage of the lower conference rate. - Save on lodging.
Share a room with a coworker to save on expenses. - Don’t go hungry or spend a fortune on meals.
All full conference registration packages include breakfasts, lunches, and dinners. - Earn continuing education credits.
Attendees at our 2009 conference had the opportunity to earn up to thirty continuing education credits through the ADA, AAFC, and CBDM.
Post-Conference Reporting
Commit to your manager that you will prepare and share a conference report with him or her and your team.
Examples of information you might include in the conference report:
- Executive summary of key themes, concerns, ideas, and practices discussed.
- Keynote session highlights.
- Specific breakout or skill-building session highlights.
- Networking event takeaways (new contacts, why they are important, who will follow up and when).
- Information gathered from the Technology Pavilion about products and services.
- Program ideas or recommendations picked up or thought up while at the conference.
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